Job sheets application
Keeping track of machinery maintenance in all weather conditions is no small feat - but with bespoke software designed for field engineers every service, repair or annual certificate can be logged in real time. Read about the solution below that allows the machinery maintenance company to stay on top of their tasks.
The problem
The machinery maintenance is a job that is required to be undertaken in various site and weather conditions, yet it has to be accurately recorded and passed on to the client for their records.
The machinery maintenance company found that existing job management tools were either too generic or overly complex and expensive for their requirements.
As silly as it may sound, one of the issues was that apps available on market are too fiddly and a field engineer, who needs to enter data live (rain or shine, clean or oily hands..), requires something that is simple, effective and user-friendly.
We could not find the app on the market that would right-fit option.
The solution
We developed a tailored yet cost-effective Power Apps solution for field machinery engineers to record, track, and manage their jobs. It is designed in close collaboration with field engineers to address their workflows.
The system includes:
- Job tracking and status updates
- Machinery records and maintenance logs
- Client and site address databases
- Auto-generated job sheets (Repair, Service, LOLER Inspection) with image upload and email dispatch
All data is stored securely in SharePoint and works as one connected ecosystem.
Key benefits
- No more paperwork
- Easy to use on a tablet in all site conditions
- Increased efficiency and consistency
- Full audit trail of completed work
- Client machinery list tracking
- Live field engineer entries allow expedited report issue to clients
- Professional, branded reports automatically generated and emailed to customers
- No additional app subscription costs – all covered under the main M365 licence
Client collaboration
The client's team was highly dedicated and engaged, working closely with our developers to shape the app around real-life use cases and needs.
Services povided
- Company SharePoint setup (domain + pro email)
- Licence guidance and setup
- SharePoint intranet homepage
- Bespoke Power Apps development
Looking ahead
As interest continues to grow within the freelance Engineers community, we’re actively collaborating with plant engineers and exploring ways to scale this into a broader solution. Our aim is to create a platform that better serves independent professionals and plant machinery owners, while also being more accessible and user-friendly.
Need a similar app?
If you're looking to digitise your workflow with a tailored low-code solution — get in touch.
letstalk@systemais.co.uk