Smarter timesheet management with Power Apps
Whilst recording timesheets is essential for project budget tracking, no one likes to spend time longer than necessary in recording, summarising and analysing. It is one of these admin tasks that should take minutes to complete!
The problem
Managing timesheets manually can be chaotic — especially when every staff member works different hours, follows unique overtime rules, and is on varied pay schedules. Our client’s original process involved:
- ➡️ Staff filling Excel sheets
- ➡️ Exporting PDFs and emailing to managers
- ➡️ Managers approving and forwarding to accounts
- ➡️ Accountants aggregating hours by project
- ➡️ Directors calculating wages per person
5 people involved just to process one timesheet.
The solution - custom timesheets app
We developed a streamlined Power Apps solution that allows staff to:
- Log time daily by project
- Submit timesheets directly via the app
- Enable managers to review, filter, and approve with ease
- Export PDF summaries in one click
- No emails. No spreadsheets. No confusion.
Benefits delivered
- ✅ User-friendly interface – no training required
- ✅ Real-time dashboards for managers
- ✅ Instant PDF summaries for accountants and directors
- ✅ No more manual calculations
- ✅ Optional SharePoint sync for automated project time tracking
Time saved across all departments = direct ROI.
Services provided
- Custom Power Apps timesheet app (Microsoft 365 Power Apps)
- Integrated SharePoint backend (SharePoint)
- Defined and built key workflows
Need a similar app?
If you're looking to digitise your workflow with a tailored low-code solution — get in touch.
letstalk@systemais.co.uk