Applications

Systemais


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    ##### Start with free plan
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[Tutorial - Search files and shares](https://youtu.be/MhDYfZFi5iw?si=k3KYNLGr-Az1PSGx)

[Tutorial - Metadata extraction template](https://youtu.be/Uw6MoK4JPaY?si=fwEZEsMCYAKIRrXh)

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# The hidden cost of manual drawing issue registers

In the architecture, engineering, and construction (AEC) industry, there's a silent productivity killer: the manual drawing issue register. This seemingly simple document, often maintained in Excel, is a critical quality assurance requirement that tracks the distribution of project documentation. However, our research reveals that a mid-size architectural firm with 70 employees can lose up to 28 days annually in billable hours spent maintaining these registers.
[Read more >](https://shareandlog.com/blog/leveraging-tech)

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# The problem - more than just paperwork

- **Time-consuming process** - architects and engineers can spend hours retrospectively manually logging document distributions
- **Inconsistent updates** - registers are often updated irregularly due to the manual nature of the process
- **Hidden costs** 
  - Lost billable hours
  - Inefficient resource allocation
  - Increased risk of documentation logging errors
- **Quality assurance gaps** - When documentation is needed for compliance or dispute resolution, incomplete registers can lead to serious issues

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# Why existing solutions fall short?
The market offers several document management systems, but they often:
- ❌ Require complex implementation and training
- ❌ Come with prohibitively high costs
- ❌ Fail to specifically address the drawing issue register problem 
- ❌ Require significant manual input despite their digital nature
- ❌ Endless discovery calls and quotation reviews

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# The solution 

Share&Log was born from a simple observation - if we can automate the metadata extraction from drawings, we can eliminate the manual work of maintaining issue registers.

![Share & Log by Systemais](/images/shareAndLog.png "Share & Log by Systemais")


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# Focus on automation
Unlike other solutions that simply digitise the manual process, Share&Log:
- The platform automatically extracts metadata from drawings
- Generates issue registers without user input
- Maintains accurate records without additional effort
- Provides instant access to historical data
- No complex setup required
- Minimal or no training needed
- We aim to support businesses at time of soaring software costs with free affordable pricing structure

![Share & Log by Systemais](/images/shareAndLog_Image1.png "Share&Log comunications")

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# Problem solved!

> *Share&Log is developed by Systemais, where we combine architectural expertise with software engineering to create practical, cost-effective solutions for the AEC industry.*

[Check out shareandlog.com](https://shareandlog.com)

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Share&Log platform is offering document sharing and automating drawing issue registers, with some estimates suggesting potential savings of up to 18 days annually in billable hours for mid-size firms.

Automating drawing issue registers for AEC professionals


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*Use of AI is entirely at your own discretion, and users are responsible for any decisions made based on its outputs. Built by Systemais powered by OpenAI chat.*

## Story

Following the success of our OpenAI topic-specific chatGPT assistants, we have taken regulatory search to the next level.  
While native GPT chat can provide quick answers, they lack a reliable way to **validate responses against the actual Approved Documents** — and in building regulations, precision is critical.  

To solve this, we developed a **Retrieval-Augmented Generation (RAG) engine with a vector database** for natural language search. This means users not only receive clear AI-generated explanations, but also get direct links to the relevant sections of the regulations for instant validation.  

The tool also goes beyond simple “yes/no” queries. It supports **complex reasoning** where compliance depends on context, helping architects and designers navigate grey areas with evidence-backed answers.  








Smarter AI search for UK building regulations. Our RAG-powered tool combines unique combination of LLMs with custom vector search to deliver precise, evidence-backed answers with direct links to Approved Documents.

AI-powered construction regulations search engine. Search-Validate-Apply




![Jobsheets app by Systemais](/images/jobsheets-Image1.png "Jobsheets app by Systemais")


# The problem

The machinery maintenance is a job that is required to be undertaken in various site and weather conditions, yet it has to  be accurately recorded and passed on to the client for their records.

The machinery maintenance company found that existing job management tools were either too generic or overly complex and expensive for their requirements. 

As silly as it may sound, one of the issues was that apps available on market are too fiddly and a field engineer, who needs to enter data live (rain or shine, clean or oily hands..), requires something that is simple, effective and user-friendly. Engineers could not find the app on the market that would right-fit option.


# The solution
We developed a tailored yet cost-effective Power Apps solution for field machinery engineers to record, track, and manage their jobs. It is designed in close collaboration with field engineers to address their workflows.

![Jobsheets app by Systemais](/images/jobsheets-Image6.png "Jobsheets app by Systemais") 

The system includes:
* Job tracking and status updates
* Machinery records and maintenance logs
* Client and site address databases
* Auto-generated job sheets (Repair, Service, LOLER Inspection) with image upload and email dispatch

![Jobsheets app by Systemais](/images/jobsheets-Image5.png "Jobsheets app by Systemais")

All data is stored securely in SharePoint and works as one connected ecosystem.


# Key benefits
* No more paperwork
* Easy to use on a tablet in all site conditions
* Increased efficiency and consistency
* Full audit trail of completed work
* Client machinery list tracking
* Live field engineer entries allow expedited report issue to clients
* Professional, branded reports automatically generated and emailed to customers
* No additional app subscription costs – all covered under the main M365 licence


# Client collaboration
The client's team was highly dedicated and engaged, working closely with our developers to shape the app around real-life use cases and needs.


# Services povided
* Company SharePoint setup (domain + pro email)
* Licence guidance and setup
* SharePoint intranet homepage
* Bespoke Power Apps development

![Jobsheets app services provided by Systemais](/images/jobsheets-Image4.png "Jobsheets app services provided by Systemais")

## For SharePoint Implementation 🔧
If you're looking to implement our current SharePoint-based solution for your business, contact us at ```letstalk@systemais.co.uk```

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# Looking ahead
Based on the success of our SharePoint solution and growing market demand, we are now looking to build a dedicated web application - the Construction Plant Maintenance (CPM) App. We are seeking partners and investors to help us create an all-in-one platform that will serve both independent plant engineers and machinery owners/managers.

Visit [CPM App landing page](https://cpm-app.netlify.app/) to learn more about web application proposal and join the waiting list.

# For Engineers & Plant Managers
If you are interested in using the CPM web app, visit our [landing page](https://cpm-app.netlify.app/) and join the waiting list to be notified when the platform launches.

# For Investors
We welcome discussions with potential investors who are interested in supporting the development of the CPM platform. You can express your interest through the sign-up form on our [landing page](https://cpm-app.netlify.app/) - just select "I want to invest in development" in the role selector.

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Bespoke software for field engineers, every service, repair, or LOLER certificate can be logged in real time. Discover the solution below that helps maintenance teams stay on top of their tasks.

Work smarter, perform better. Efficiency in action!

Automating drawing issue registers for AEC professionals

AI-powered construction regulations search engine. Search-Validate-Apply

Construction plant maintenance job sheets application